Lightroom: Order of published files when using smart collections

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  • Problem
  • Updated 5 years ago
  • (Edited)
There seems to be a problem when using Smart Collections to Publish files with customized filename in LR4.1, sorted by Order number and description. This occurs whenever the smart collection get's updated and additional files are added.

Example:
Smart selection is defined to select a number of images. When publishing the images, a list of exported files (sorted by timestamp of taken images) is created:

001 - File1
002 - File2
003 - File3

These files remain in the export folder.

Now, more pictures are selected by the Smart Collection (e.g. because of changing some parameters) and are listed as "To be published". From an order point of view, the new image belong in between the already published images and are extracted as follows

001 - File1
002 - File2
002 - File4
003 - File3

Apparently the order number 002 might put an image in the wrong place in the published file stream. Ideally the files should be renumbered entirely.

The actual problem is that even in case that all files in the publishing folder are deleted(!) prior to publishing. But even in this case the order number is wrong. The only way to get a correct file order is to delete the Smart Collection in the publishing service and create it from scratch. This is definitely not how it should be from an enduser point of view and I believe that the system used to work differently in LR3.
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Stefan Reiß

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  • confused

Posted 6 years ago

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Photo of Dorin Nicolaescu-Musteață

Dorin Nicolaescu-Musteață, Champion

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What is your filename format? And what filename template do you use on export?
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Stefan Reiß

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I'm using a user defined template with Ordernumber (001) - Titlename. Technically this is looking as follows: {Folgenummer (001)>>} - {Titel>>}

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Stefan Reiß

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Any news on this?
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Rob Cole

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So you want previously published files to be renamed (those that come after I mean), when you publish another file that should be inserted? I don't think there is any way to do that, short of deleting and re-publishing all of the ones that will come after the inserted export. I would be surprised if it was ever possible in Lr3 either, but I've been surprised before. I mean, a plugin could do it, but I don't think it's possible natively. As I said, I could be wrong.
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Simon Whitehouse

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Shame, as this would be really useful; as a layman I'm not sure why it is so difficult.

Even when I recreate the smart collection I still get the old files names (and hence sequence) repeated....

I really want to use Lightroom instead of Apples products to get videos/photos onto iOS devises, but with the problem as described I'll be buying Aperture (which I REALLY don't want to do!)
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Rob Cole

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How does Aperture solve this problem?

(and, why do you *really* not want to buy it?)
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Simon Whitehouse

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Aperture links up with the iPad and maintains photo/video order

I really don't want to buy it as once you are in Aperture it appears VERY hard to get out of it (whereas with Lightroom I can use folders and write meta data to photos and hence can always move away in future if I want to), and it means I will always have to own at least one Mac and will always have to have iOS devices
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john beardsworth

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When I last looked, the iPad sorted photos by capture time and completely ignored the filenames. If you need custom ordering (who doesn't???) have you considered any of the many slideshow apps for iPad which get around much of Apple's iOS dumbing-down? Minimal Folio, for example? You can get images into these apps from Dropbox, so you just set up a publish service to Dropbox on Windows or Mac, as you wish.

To be fair to Aperture, it also writes metadata to photos and so it's not too difficult easy to escape its clutches.
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Rob Cole

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TreeSync Publisher v6 supports Lr sort ordering in published trees by setting file-created or capture-time date to match photo ordering in Lightroom. For example:



http://www.robcole.com/Rob/ProductsAn...

Rob